This tutorial walks you through the configuration needed to automatically push Brainner's candidate results into your Greenhouse custom fields.

Once this setup is complete, every time Brainner finishes screening a candidate, the results will be automatically sent to the corresponding custom fields in their Greenhouse profile. This allows your team to filter candidates, trigger hiring rules, generate reports, and make faster decisions without leaving Greenhouse.

You need admin or settings access in Brainner to enable the ATS result-syncing options and enter field keys.

You need admin access in Greenhouse to create and manage custom fields under Configure Custom Options.

Step 1: Enable Result Syncing in Brainner

 and enable the options: "Save evaluation results in application profile" and "Save identity check results in candidate profile." This is where you will paste the field keys after creating them in Greenhouse.

*Note: You can decide which information to send.

Screenshot 2026-05-25 at 4.03.02 PM.png

Step 2: Create the Evaluation Application Fields in Greenhouse

In Greenhouse, go to Configure, then Custom Options, then 

*Important note: use application fields for resume screening, as it is related to each application.

*Important note: use candidate fields for resume screening, as it is related to the candidate.

Screenshot 2026-05-25 at 4.03.48 PM.png

Screenshot 2026-05-25 at 4.10.42 PM.png

Screenshot 2026-05-25 at 4.12.09 PM.png

Step 3: Paste Custom Fields URL in Brainner

After saving each field, copy and paste each field key into the matching fields in Brainner..

Screenshot 2026-05-25 at 4.16.57 PM.png

Screenshot 2026-05-25 at 4.18.01 PM.png

Once all field keys are entered in Brainner, click Save Changes. To verify, import new candidates in Brainner, once processed, open the candidate and application profiles in Greenhouse and confirm the custom fields are visible and populated with Brainner data.

Enabling or Disabling Syncing Independently

The evaluation results and identity check results can be toggled independently. If you only want to sync one of them, simply disable the other option in Brainner's ATS settings before saving. You can update this at any time.

Once configured, each candidate profile in Greenhouse will display the Brainner Score, the full evaluation report, the identity check outcome, and the identity check report as separate custom fields. You can use these to build filters, apply hiring rules, and standardize your screening decisions across your pipeline.

Contact your Customer Success Manager or reach out to our support team at support@brainner.ai.

How to Send Brainner Results to Greenhouse Custom Fields

This tutorial walks you through the configuration needed to automatically push Brainner's candidate results into your Ashby custom fields.

Once this setup is complete, every time Brainner finishes screening a candidate, the results will be automatically sent to the corresponding custom fields in their Ashby profile. This allows your team to filter candidates, trigger hiring automations, and make faster decisions without leaving Ashby.

You need admin or settings access in Brainner to enable the ATS result-syncing options.

You need admin access in Ashby to create and manage custom fields under the Admin panel.

 and enable the following options: "Save evaluation results in candidate profile" and "Save identity check results in candidate profile."


Screenshot 2026-05-25 at 3.12.03 PM.png

Step 2: Create the Evaluation Custom Fields in Ashby

In Ashby, go to Settings, then Admin, then Custom Fields. Create the corresponding new fields:

Screenshot 2026-05-25 at 12.53.57 PM.png

After creating each field, copy and paste each field's URL into the matching fields in Brainner.

Screenshot 2026-05-25 at 12.55.22 PM.png

Click Save Changes in Brainner. To verify, import new candidates in Brainner, once processed, open the candidate profile in Ashby and confirm the custom fields are visible and populated with Brainner data.

Once configured, each candidate profile in Ashby will display the Brainner Score, the full evaluation report, and the identity check status and report as separate fields. You can use these to build automations, apply filters across candidate pipelines, and standardize your hiring decisions.

How to Send Brainner Results to Ashby Custom Fields

In this article, you will learn how to set up Automation Rules in Brainner to automatically advance or reject candidates based on score, criteria, or profile insights — helping you streamline your screening process and save time.

In this tutorial, we walk through how to set up Automation Rules in Brainner. Now you can automatically advance or reject candidates based on rules you define, helping you save hours of manual screening.

With Automations, you can take action based on:

In this short demo, we’ll show you how it works and how to set up your first rule.

💬 Have questions? Reach out at support@brainner.ai

How to Set Up Automation Rules

Admins can configure rejection emails in Brainner by setting up an email domain and creating reusable email templates. Templates define the sender details, subject, content, and archive reasons they apply to. When a candidate is archived with a matching reason, Brainner prompts the user to send the rejection email automatically. 

This video walks you through how to configure rejection emails in Brainner, from setting up the sending domain to creating and testing email templates.

This setup helps ensure candidates receive timely, clear, and consistent communication whenever they are no longer moving forward in the hiring process.

▶️ Watch the video below to see the full setup step by step.

Setting Up Rejection Emails in Brainner

Customizing the Candidates Table helps you surface the most relevant information at a glance and streamline your candidate review workflow, with your preferences saved automatically for future sessions.

Brainner allows you to customize the Candidates Table so you can control which candidate data and AI insights are visible while reviewing applicants. This helps you focus on the signals that are most relevant to your screening process.

In this article, you’ll learn how to show, hide, and reorder columns in the Candidates Table. Your column configuration is saved per user and job, ensuring the table is displayed the way you prefer each time you review candidates.

How to Customize columns in the Candidates Table

Customizing the Candidate Profile View helps you review candidates faster by prioritizing the information and insights that matter most to you, with your layout saved automatically for future use.

customize how candidate information and AI insights are displayed within the Candidate Profile

. This helps you focus on the sections that are most relevant to your workflow and review candidates more efficiently.

In this article, you’ll learn how to personalize the Candidate Profile View by showing, hiding, and reordering sections. Your configuration is saved per user, so every candidate profile opens with the layout you prefer.

How to Customize the Candidates Profile View

Brainner’s filters help you quickly narrow down your candidate pool to the top 10–15% of best-aligned candidates, making shortlisting faster while keeping the process objective and transparent.

When managing a high volume of applicants, the key is to quickly identify the candidates who are most aligned with the role. Brainner supports this by evaluating candidates against job-specific requirements defined by your team, helping you focus on what matters most during screening.

In this article, you’ll learn how to use Brainner’s filters and sorting tools to narrow your candidate pool down to the top 10–15% of candidates, allowing you to shortlist efficiently while maintaining transparency and full human control over hiring decisions.

How to Shortlist Candidates

This tutorial walks you through how to export a candidate's report as a PDF in Brainner and how to share a link to the full candidate profile. Whether you need a file for offline review or want to collaborate with others directly in Brainner, this guide covers both options step by step.

Whether you need to share insights with a hiring manager or you're preparing for a client call, Brainner makes it easy to export or share a candidate's information in just a few clicks.

Follow these steps to download or share a candidate report:

1)	Go to the “Candidates” tab in your Brainner dashboard and click on the candidate’s name whose report you want to view.

Screenshot 2025-05-06 at 1.52.36 PM.png

2)	Once inside the candidate’s profile, click on the three dots (⋮) in the upper right corner and select “Print Report” from the dropdown menu.

Screenshot 2025-05-06 at 1.07.33 PM.png

3)	When the report preview opens, simply save the file as a PDF to your device.

Screenshot 2025-05-06 at 1.18.38 PM.png

This report is ideal for attaching to an email or internal notes.

If you prefer not to download a file, you can also share a live link to the candidate's report:

The recipient will be able to view the full report directly in Brainner, including the resume, screening insights, and any responses to custom questions.

You can copy either of these links, depending on your need:

Screenshot 2025-05-06 at 1.21.19 PM.png

Screenshot 2025-05-06 at 1.33.22 PM.png

This option is especially helpful when collaborating with team members or clients who already have access to Brainner.

Need help or want to learn best practices? Reach out to 

How to Download (PDF) or Share (URL) Candidate Reports

By following these three steps—searching your job, customizing criteria, and shortlisting candidates—you can start using Brainner immediately and focus on reviewing the candidates that matter most.

Getting Started with Brainner: A Step-by-Step Guide

This guide explains how to add new members to your team in Brainner. It outlines the steps to log in, navigate to the Members tab in Settings, and invite new members by entering their name and email.

Screenshot 2026-04-03 at 11.18.23 AM.png

Screenshot 2026-04-03 at 11.24.24 AM.png

How to add New Members to my Team

In this guide you will know how to fully configure your Workable integration with Brainner.

Screenshot 2026-04-03 at 11.55.07 AM.png

Lever 5.png

Workable 5.png

Workable 8.png

Workable 8 bis.png

Workable 10.png

Screenshot 2025-05-22 at 10.12.33 AM.png

Screenshot 2025-05-22 at 10.15.59 AM.png

Screenshot 2026-04-03 at 12.04.08 PM.png

Setting up the Workable integration

In this guide you will know how to fully configure your Recruitee integration with Brainner.

Recruitee 2.png

9 Recruitee.png

11 Recruitee.png

Screenshot 2026-04-03 at 12.46.35 PM.png

15 Recruitee.png

16 Recruitee.png

18 Recruitee.png

22 Recruitee.png

Setting up the Recruitee integration

In this guide you will know how to fully configure your Lever integration with Brainner.

Permisos Lever.png

Screenshot 2026-04-03 at 12.13.04 PM.png

Screenshot 2026-04-03 at 12.16.50 PM.png

Lever 14.png

Setting up the Lever integration

In this guide you will know how to fully configure your Greenhouse integration with Brainner.

API GH.png

API 2 GH.png

API 3 GH.png

Screenshot 2025-01-29 at 8.36.43 AM.png

Screenshot 2025-01-29 at 8.43.57 AM.png

Screenshot 2025-01-29 at 8.54.08 AM.png

Screenshot 2026-04-03 at 11.54.58 AM.png

Greenhouse 2.png

Setting up the Greenhouse integration

This tutorial provides best practices for defining effective resume screening criteria using Brainner’s AI-powered tool. By following these guidelines, recruiters can enhance the accuracy, efficiency, and fairness of their candidate evaluations, ensuring that top talent is identified quickly and objectively.

3) Review Candidates & make decisions

Top picks

Product

Legal & Trust

Resources

Connect your ATS