The HR Tech Checklist: What It Takes to Buy HR Tech at Enterprise Level

Introduction

If you’re evaluating HR tech for your enterprise, you’re not just buying a tool: you’re buying risk, visibility, and infrastructure.

The right solution can save time, improve quality, and help your team scale.

The wrong one? It can open your company up to legal exposure, security threats, and biased decision-making.

Here’s a clear checklist of what you should expect from any vendor before signing a contract — and how we’ve built Brainner to meet every requirement.

SOC 2 Type II – Enterprise-Grade Security

If you’re in legal, compliance, or IT, you already know: SOC 2 Type II is the gold standard for SaaS vendors.

It’s not a “nice to have.” It’s a must.

What to look for:

• Valid SOC 2 Type II report
• Continuous monitoring of infrastructure
• Access control, audit logs, and incident response policies

✅ What Brainner offers: We achieved SOC 2 Type II certification via Vanta and a third party audit firm, with 90+ controls in place. Our infrastructure is encrypted, monitored, and penetration-tested. Reports are available upon request.

AI Bias Audit – Now Required (Not Optional)

With regulations like NYC Local Law 144 already in effect and California’s AB 331 on the horizon, enterprise buyers must ensure that any AI tool used in hiring has passed a third-party bias audit.

What to look for:

• Annual independent bias audits (not internal “ethics” checks)
• Transparent audit results you can review and share
• Alignment with NYC and California requirements

✅ What Brainner offers: Brainner has successfully completed a bias audit in collaboration with Holistic AI, covering fairness, disparate impact, and compliance with NY and CA frameworks. We’re happy to share our audit documentation.

SSO, SCIM, and Admin Visibility

Managing user access and roles shouldn’t be manual. If you’re working with a hiring tool, you should be able to control who gets in and what they can do — at scale.

What to look for:

• SSO (Single Sign-On) via Okta, Azure AD, or Google
• SCIM provisioning for automatic user management
• Role-based access + detailed audit logs

✅ What Brainner offers: Brainner integrates with your SSO and supports SCIM. Admins can manage access, assign roles, and track all activity across users.

Human-First AI (No Black Boxes)

If a vendor can’t explain how their AI makes decisions — walk away.

In recruiting, AI must support the recruiter, not replace them. You should always know:

• Which criteria are being used
• How candidates are scored
• How bias is being avoided
• Who’s making the final decision (spoiler: it should be a human)

✅ What Brainner offers:

• No black-box scoring
• You define the criteria and weighting
• Every score is explainable and auditable
• Recruiters stay in control of every decision

Data Residency, DPA, and Compliance Alignment

Global organizations need flexibility and clarity on how data is stored, processed, and deleted.

What to look for:

• EU and US data residency options
• Clear DPA (Data Processing Agreement) support
• Data retention and deletion policies aligned with GDPR and CCPA

✅ What Brainner offers: We offer data residency options, include full DPA support during onboarding, and allow auto-deletion policies for candidate data based on your requirements.

Proven ROI and Use Cases

You shouldn’t just be buying software — you should be buying results.

Ask vendors for:

• Client case studies
• Time-to-hire improvements
• Screening volume before vs. after
• Impact on recruiter workload and hiring manager engagement

✅ What Brainner offers:

• Pomelo improved inbound hiring from 38% to 54%
• Quantum Systems reduced manual screening for 200+ applicants per role
• Quandri reviewed 2,000+ resumes with consistent quality

🧱 Why Brainner Started With Enterprise Standards (Not Added Them Later)

Most HR tech vendors start with SMBs and “add enterprise features later.”

We did the opposite.

From day one, we built Brainner with:

• Security, compliance, and legal in mind
• Hiring manager workflows
• Scalable automation that still centers the recruiter
• Transparency, explainability, and fairness

Because if your product can’t work for enterprise, it shouldn’t work at all.

🧠 What Brainner Is

Brainner is AI-powered resume screening software that helps talent teams:

• Prioritize top candidates in seconds
• Eliminate up to 90% of manual review
• Treat all applicants fairly and consistently
• Stay compliant with global regulations
• Give hiring managers more visibility, not more resumes

✅ Final Checklist for Buyers

Before buying any HR tech that uses AI for screening, make sure it includes:

• SOC 2 Type II
• Independent AI Bias Audit
• SSO & SCIM
• Human-in-the-loop AI
• Data residency & DPA compliance
• Transparent, recruiter-controlled approach