Job Title: Accounts Receivable Coordinator

KISS BAKING JAMAICA is seeking an Accounts Receivable Coordinator who will be responsible for ensuring the accurate, timely, and efficient management of the company's accounts receivable function. This role oversees customer collections, invoice management, cash receipt processes, and the supervision of the Cashier to maintain healthy cash flow and minimize outstanding balances. The incumbent is also responsible for reconciling intercompany accounts, preparing comprehensive bank reconciliations, analyzing financial variances, and supporting the timely issuance of monthly management reports. Additionally, the role ensures the accuracy of inventory and financial records through the reconciliation of finished goods, sales, and returns, while maintaining key finance reports that support informed business decision-making.

Qualifications and Experience

• BBA/BSc in Accounting or pursuing ACCA Accreditation, Level 2.

• A minimum of three (3) years' experience in a similar role.

Specific Knowledge (however acquired) Required to Start

• Knowledge and understanding of acceptable financial accounting principles and procedures.

• Familiarity with basic accounting procedures including Accounts Payable, Receivable and General Ledger.

• Excellent knowledge of Microsoft Excel.

• Customer service oriented.

Required Skills and Specialized Techniques

• Sound diagnostic, analytical and problem-solving skills.

• Sound oral and written communication skills.

• Detail-oriented, results-driven, confident and forward-thinking individual.

• Strong work ethic, organized, excellent leadership abilities combined with excellent written and oral communication.

• Good supervisory skills.

• Excellent team player.

Duties & Responsibilities:

• Prepare daily sales reconciliation and send to relevant persons.

• Daily review of recap report completed by cashier.

• Prepare and submit for review Sales Contractors Commission to ensure timely and accurate payments.

• Prepare and submit weekly deductions to payroll for Sales Contractors past due amounts over 21 days (Schools only)

• Checks randomly with customers to verify the legitimacy of credit issues

• Prepare GCT monthly

• Update and maintain Expense Schedules

• Review and dispatches the weekly accounts receivables report to the Sales Manager and Area Managers

• Monitor and Review accounts receivables and liaises with sales managers to outline proposed solutions and actions to ensure full compliance with credit management policies

• Inform key accounts daily past due invoice of means of e-mails and follow up with telephone calls

• Assist with collections by visiting difficult customers where necessary

• Prepare report for submission to the Assistant Accountant, summarizing the performance of company as it relates to the sales by the different distribution channels, credit given, collections, day sales outstanding and any exceptional issues.

• Participate in stock counts in various areas (raw materials, finished goods and spares) (monthly)

• Coordinate with AR Clerk and Cashier to ensure that monthly financial closing targets are met

• Work closely with the Sales Department and apprise Sales Manager on any breach of Sales Contractors’ Standard Operating Procedures.

• Operate as standby for AR Clerk/Cashier in their absence.

• Perform Audit of the Cash Management, Recap & Credit Management Process monthly

• Prepare and monitor provision for Bad Debt and Bad Debt monthly and advising the Assistant Accountant on the movements. Also prepare a provision for Bad Debt and related schedule on quarterly basis.

• Prepare monthly assigned journals

• Train, motivate, coach, develop and evaluate staff assigned

• Communicate with the Assistant Accountant & General Manager any significant factors that could affect business

• Ensure that all duties are executed in accordance with AEO standards

• Perform other related tasks as assigned from time to time

• Reconcile and post customer payments in AX Dynamics

• Reconcile and post bank clearing journals in AX dynamics daily.

We thank all applicants for their interest in the position; however, only shortlisted candidates will be contacted.