Principal Accountabilities / Key Functions:

• Provide administrative support to the Assistant Production Manager and Production Management team.

• Assist with the collection, compilation, and maintenance of production-related records, reports, logs, and departmental documentation.

• Assist with tracking Non-Conformance Reports (NCRs), corrective actions, and quality-related documentation and follow up with relevant personnel on outstanding items.

• Assist with reviewing production documentation to identify missing information, incomplete records, and documentation discrepancies.

• Prepare and distribute daily, weekly, and monthly reports relating to production, quality, compliance, and corrective action activities.

• Maintain departmental databases, spreadsheets, and tracking systems to support production reporting and analysis.

• Assist with the collection and compilation of production and quality data for management review.

• Support follow-up activities arising from audits, inspections, quality reviews, and corrective action plans.

• Assist with the preparation, revision, formatting, filing, and distribution of Standard Operating Procedures (SOPs), work instructions, and other controlled documents.

• ·Prepare, organize, and maintain records of departmental meetings, action items, employee-related documentation, and other administrative records.

• Maintain electronic and hard-copy filing systems for production, quality, and compliance documentation.

• Liaise with Production, Quality Assurance, Human Resources, and other departments to facilitate the completion of administrative and documentation requirements.

• Assist with the preparation of presentations, reports, trend analyses, and other documentation required by the Production Management team.

• Participate in committees or special projects as required

•  Provide administrative support for departmental projects, initiatives, audits, and continuous improvement activities.

• Understand and adhere to the Company's established Good Manufacturing Practices (GMPs), Food Safety and Quality requirements.

• Actively support and comply with Kiss Baking Company Limited's Occupational Health, Safety and Environmental policies, procedures, and industry best practices.

• Perform any other job-related duties as assigned by the Assistant Production Manager or Production Manager.

Required Technical Qualifications & Experience:

Education:

Minimum

• 5 CXC O’ levels inclusive of Mathematics and English

• Diploma/Associate Degree in Management or related field

• An acceptable combination of academic qualifications and work experience may be considered in lieu of minimum requirements

Certifications:

·       Computer Literacy Certification

·       Effective Communication

Experience:

Minimum

·       At least two (2) years related experience in a similar role